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Essential Bookkeeping

Starting at $500/mo

Bank reconciliations and books ready for taxes
Service Description
Bank & Credit Card Reconciliations We compare every transaction in your general ledger to monthly bank and card statements, investigate discrepancies, and post corrections so balances tie out to the penny.
Transaction Categorization Each income and expense item is coded to the proper account, class, location, or project, giving you clean, drill down reporting and tax ready books.
3rd Party App Reconciliation Sales, fees, and payouts from payment platforms (e.g. Square, Stripe) are matched back to orders and deposits to confirm revenue integrity and uncover missing funds.
Adjusting Journal Entries We record period end accruals, deferrals, depreciation, and other GAAP adjustments to ensure your financials reflect the true economic activity of the period.
Accounts Payable Vendor invoices are captured, approved, scheduled, and paid on time while maintaining accurate aging reports and cash flow visibility.
Accounts Receivable Customer invoices are issued promptly, collections are monitored, and past due accounts are reviewed so you receive cash faster.
Expense Reporting Employee reimbursement requests are reviewed for policy compliance, correctly coded, and paid, with digital audit trails for every receipt.
Payroll Processing & Filing We run payroll, review remittances, and file all federal, state, and local returns, keeping you compliant and employees paid accurately.
Basic Financial Reporting Monthly income statements, balance sheets, and cash flow statements are prepared using consistent cut off policies and clear variance explanations
1099s Year end vendor data is scrubbed, Form 1099 NEC/MISC thresholds tested, and electronic filings completed before IRS and state deadlines.
Revenue Recognition Contract terms are reviewed, revenue schedules built, and recognition entries posted to align with ASC 606 or other applicable standards.
Inventory Quantities, costs, and valuation methods are reconciled so your books mirror physical counts and cost of goods sold is accurate.
Sales Tax Nexus is monitored, tax is calculated and collected at checkout, and returns are filed in every jurisdiction where you have obligations.
Multi-entity Consolidations & FX Subsidiary ledgers are rolled up, intercompany eliminations booked, and foreign currencies translated to produce unified, GAAP compliant statements.
Audit-ready Financials We maintain organized work paper files, supporting schedules, and policy memos so external auditors can complete their fieldwork efficiently.
Advanced Reporting & Dashboards Custom visual dashboards distill large data sets into real time insights on margins, unit economics, and operational KPIs.
Oversight Of Internal Staff A fractional controller supervises your in house accounting team, reviews reconciliations, and enforces closing timelines.
Monthly Financial Meetings We walk leadership through results, variances, and trends, translating the numbers into actionable business decisions.
Custom KPI's & Analytics Tailored metrics are defined, calculated, and tracked to measure the drivers that matter most to your strategy.
Cash Flow Planning Short and long term cash forecasts highlight funding gaps or surpluses so you can plan payments, investments, or raises proactively.
Budgeting & Forecasting We build annual operating budgets and rolling forecasts, layering in scenario modeling to help you navigate changing conditions.
Board Reporting Concise, investor grade slide decks and narrative analyses are prepared ahead of board meetings to keep stakeholders fully informed.
Internal Controls Segregation of duties, approval workflows, and system permissions are designed and documented to reduce fraud risk and strengthen governance.
Cost Management Spend patterns are analyzed, benchmarks applied, and savings opportunities identified to protect margins.
Debt / Equity Capital Raises We prepare projection models, data rooms, and lender or investor packages to support successful fundraising efforts.
M&A Advisory Transaction support for buy side or sell side, we assist in financial due diligence, quality of earnings analysis, and integration planning.
Board & Investor Relations Ongoing communication, metric tracking, and Q&A support ensure investors stay confident and aligned with company progress.
Strategic Project Work
File Conversions to QBO Historical data from legacy systems is cleansed, mapped, and migrated into QuickBooks Online with full audit trails.
Books Clean Up / Catch Up We correct prior period errors, enter missing transactions, and bring stale books current so you have an accurate starting point.
Chart of Accounts Customization The ledger structure is redesigned to reflect your business model, simplifying analysis and compliance reporting.
Process Improvement Existing workflows are mapped, bottlenecks identified, and technology or policy changes implemented to streamline operations.
System Implementations Define requirements, evaluate vendors, lead demos, select system and manage rollout.
System Integrations Connect disparate platforms (e.g. POS to QBO) , automating data flow and eliminating manual entry errors.
Audit Readiness & Support From PBC list coordination to prepping your books for the audit, we act as liaison with auditors to minimize disruption to your team.
ERP Implementation Coordination — End to end project management aligns stakeholders, cleans data, tests configurations, and drives a smooth go live for your new ERP.
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